Personal Assistant

We are recruiting a Personal Assistant. As a member of the PA team, to deliver PA services, including financial administration, to the corporate financial managers, plus the managing director and leader, when their PA is absent.

Responsibility

To provide strictly confidential support to the Directors. Working with the finance team, undertake various administrative financial tasks following relevant procedures. Coordinate and organise diary management and schedule meetings linked to planning activities. Monitoring and responding to emails in the directors' absence ensures queries and any resulting issues are dealt with promptly and appropriate action is taken.  

Qualification – Essential

• GCSE Grade (or equivalent) in English Language and Mathematics.
• Appropriate PA/Secretarial qualifications and/or NVQ level 3 in Admin
• Advanced – Microsoft Office, Word, Excel, Outlook, social media, and CRM.

Qualifications, Knowledge & Experience Requirements - Criteria-to be Tested at Shortlisting.

• Must be able to prioritise a busy workload, and have good written and verbal communication skills.
• Advanced computer literate with good keyboard skills.
• Good time management and personal organisation skills.
• Accuracy and attention to detail.
• Able to use initiative to respond to problems and unexpected situations.
• Experience of producing meeting and project documentation.
• Previous experience as a business support officer is preferred.
• Able to work in a fast-paced, multi-matrix management team.
• Able to multi-task and demonstrate a flexible approach to workload management to ensure various administrative tasks are completed in order of priority.
• Confident with IT applications such as MS Word and MS Excel and the ability to learn and utilise different databases.
• Provide high-quality, consistent, efficient and effective support services within agreed timescales.
• Support various operational and business management teams.
• Provide minute-taking support to various service areas (desirable).
• Deliver support services that ensure high customer satisfaction.
• Undertake any other duties commensurate with the level of responsibility of this post.

Essential Compliance Requirements

• 3 Years of References
• A pre-engagement screening is mandatory for this role. Please be prepared for this additional step in the application process.

Diamond Blaque Group, A leading public sector provider, is acting as an employment agency for this vacancy. Our organisation is deeply committed to fostering an environment of equal opportunity and diversity in the workplace.